OAKLAND ACRES CITY
COUNCIL MEETING MINUTES
7:00 p.m. Monday,
April 8, 2019
Oakland Acres
Maintenance Building
Call Meeting to Order:
Mayor
Lennie Smith called the council meeting to order at 7:00 p.m.
Roll Call: Ted Schultz, Lisa
Griffith, and Don Smith. Absent: Heath Collett and Terry Morrison.
Also present: Lori Smith, city clerk.
Inquiries from the Community: Very wet area near the golf course pond,
near the park. Will monitor to see if it
approves. Need some gravel on the path
to the golf course, and near Stocks’ house. Also need to get a load of dirt to fill in the
stumps. Also, the snow removal person
was the one who knocked over the stop sign and will replace. Will need to
contact to remind him.
Approval of Minutes: Schultz moved to approve the minutes of the March
11, 2019, meeting. Smith seconded. Ayes:
All.
Treasurer’s Report:
Smith
moved to approve the March report as submitted. Morrison seconded. Ayes: All.
Payment of Bills: Smith moved to approve payment of the following
bills as submitted. Schultz seconded.
Ayes: All.
Payable
to: |
Amount: |
For: |
|||||
Lori Smith |
$ 301.21 |
Salary |
|
||||
IPERS |
55.06 |
Employee retirement |
|
||||
Alliant Energy |
234.40 |
Utilities |
|
||||
Lori Smith |
44.00 |
Stamps |
|
||||
Lori Smith |
52.44 |
Easter Egg Hunt supplies |
|
||||
DW Tree Service |
1,050.0 |
Tree trimming over roadways |
|
||||
Total |
$1,737.11 |
|
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|
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Mayor’s Opening
Address and Report: Thanks to those
who trimmed up the brush between Minners and the golf
course. Looks very nice. If anyone needs
firewood, there are several downed trees near the dam, that are available to
cut up. Please DO NOT drive down to the bottom of the dam, as it is extremely
wet.
Old Business
Culvert repair and curbing schedule: Morrison contacted
Brian Gruhn (no reply), George Cowger (retired) and
Curt Strand (no estimate yet). Lisa Griffith provided a bid for culvert repair
for the bottom of Eagle Drive from Jasper Construction of $5,000. Schultz made a motion to accept. Smith
seconded. Ayes: All. Will also need to clear the culvert near Sheridans, which is packed full of sand. May be able to get
this fixed now that it is thawed. Will
also have Jasper County Construction look at the culvert near Colletts, and
submit a bid.
Curbing: Schultz made a
motion to accept the bid from Jasper Construction to do curbing from the existing
curbing on Fore Seasons Drive on the east side to the culvert at the bottom of
the hill. In addition, they would do the curbing on the west side of the road
from the existing curbing down the hill, and past the culvert to 9 Fore Seasons
Drive. The total of the bid is $59,920.
This does not include backfill, seeding and drainage structure at the culvert. Smith
seconded. Ayes: All.
Schultz also made
a motion to accept a bid from Griffith Masonry to cover the costs of the dirt
work associated with the curbing project for $13,955. The brings the overall
cost of the project to $73,785. Smith seconded. Ayes: All.
Muskrats: Griffith will contact someone to
eliminate the muskrat problem before the May meeting.
Dam planting maintenance: Griffith will
contact the landscaper about the dam wildflower growth before the next meeting
to ensure the proper maintenance.
New Business
City cleanup: Dumpsters will be set up from May 3 – May
13. May also want to landscape the area near the stop sign and at the entrance.
Griffith will research and bring ideas before May’s meeting.
Lake maintenance: Mayor Smith will contact Story Ag
to purchase chemicals for the lake.
Speed bumps: Need to pay an additional $50 to amount
for lift gate for delivery. Schultz made a motion to add $50 to the approved
amount, Griffith seconded. Ayes: All.
Possible date change for May meeting: Schultz made a
motion to move the May council meeting to May 6 at 7 p.m. Smith seconded. Ayes:
All.
Council
Report: Need to contact
Andy Heishman to clean and empty sand containers.
Will be able to use the yield post in shed for replaced stop sign. Need to look at perhaps getting a part-time
maintenance person to work on areas around the community. Clerk will look for a
job description for such a position and will need to post on Facebook and at
the designated posting areas. Applicants should send a letter of inquiry to the
city clerk at oaklandacres@iowatelecom.net. Will post and
will finalize decision at May meeting.
Clerk Report: Clerk
will check with our bank to see if we can get a debit card for the clerk to use
for expenses to allow better documentation, and to eliminate the need for the
clerk to use a personal card. The council agreed that this was a prudent move.
Maintenance report: See above.
Adjournment: Schultz moved to adjourn the meeting at
7:56 p.m. Smith seconded. Ayes: All.
These minutes are
as recorded by the City Clerk and are subject to council approval at the next
City Council meeting.
________________________________________________ _____________________
Lennie Smith,
Mayor Lori
Smith, City Clerk