OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, December 12, 2016

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call: Ted Schultz. Terry Morrison, and Heath Collett. Don Smith arrived at 7: p.m. Absent: Doug Weaver,
Also present: Lori Smith, city clerk.

Inquiries from the Community: Question concerning sand at curve by Fenners. Andy Heishman will place a barrel there with sand soon. The portable library is up by the bus stop. Thank you to Dan Huebner for putting up. Books have already deposited. Please keep "G rated".

Approval of Minutes: Schultz moved to approve the minutes of the November 14, 2016, meeting. Collett seconded. Ayes: All.

Treasurer’s Report: Collett moved to approve the November report as submitted. Schultz seconded. Ayes: All.

Payment of Bills: Schultz moved to approve payment of the bills as submitted. Morrison seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
Lori Smith	$ 94.98		Stamps and holiday party
IPERS	$ 52.09		Employee retirement
Alliant Energy	$ 41.01		Utilities
Caldwell, Brierly, Chalupa & Nuzum PLLC	$ 606.79		Legal fees
Lennie Smith	$ 138.53		Rock - 10 hours
City of Grinnell	$ 1,329.44		Yearly ambulance contract
City of Grinnell	$ 2,658.88		Yearly fire protection
Lennie Smith	$ 646.45		Yearly mayor stipend
Heath Collett	$ 129.29		Yearly council stipend
Ted Schultz	$ 240.11		Yearly council stipend
Doug Weaver	$ 203.17		Yearly council stipend
Don Smith	$ 203.17		Yearly council stipend
Terry Morrison	$ 240.11		Yearly council stipend
Carol Cerqua	$ 92.35		Yearly council stipend
Cessford Construction	$10,000.00		Remainder of road repair
Dodd's Trash & Recycling	$ 268.00		Two months city-wide recycling
Susan Frye and Associates	$ 732.25		Legal transcription
Total	$17,927.02

Mayor’s Opening Address and Report: Sorry to have missed the Christmas party, but got called in to move snow. Had approximately 20 people in attendance. Would love to see others participate next year.

Old Business

Ordinances and Issues: Shed has been moved slightly, but is still not in compliance. It may be a safety hazard and still within 5' of side of property. Are working on resolving the issue. Morrison took some photos of some "eye sores" around the community, including junk and junk vehicles. Had a question about an ordinance addressing dead trees. Don't currently have any ordinance on the issue. Will put a reminder to clean up yards in spring newsletter, and send out notices to offenders following that if issues are not resolved in a timely manner.

ICAP Safety Grant: Will submit a grant for two sand containers for the roads, as well as rubber mulch for the playground and solar lights for the park. The clerk will submit the request before the end of December. Will keep council up to date, if any funds are received.

Lake preservation: Tabled until a later date. Mayor will forward

Annual Financial Report: Posted at the three city signs and uploaded and mailed to states.

New Business

FY 2018 Budget: Clerk will present a streamlined budget proposal at the January meeting, due to high legal fees occurred in the last fiscal year. That will allow the council to amend and have ready by February meeting, and the public hearing before the March deadline.

2017 Projects: Spring projects: need to trim some dead trees. If anyone needs firewood, please contact Lennie Smith at 990-4951, and you may assist in cutting them down. This includes trees along the dam, as well as those hanging over the road. Also need to put up solar lights in the park and put up stop signs.

Council Report: None.

Clerk Report: Will work up proposed budget for next meeting.

Maintenance Report: Will try to clean up maintenance building this winter and acquaint Matt with everything. Heath will follow up on Titan tires for the city tractor.

Adjournment: Schultz moved to adjourn the meeting at 7:39 p.m. Morrison seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor Lori Smith, City Clerk