OAKLAND ACRES CITY COUNCIL
MEETING MINUTES
7:00 p.m. Monday, February 10,
2014
Oakland Acres Maintenance
Building
Call
Meeting to Order: Mayor Lennie Smith called the
council meeting to order at 7:00 p.m.
Roll
Call: Barb Arthur, Roger Fisher, Ted Schultz and Doug
Weaver were present. Weaver left at 7:40
p.m. Absent: Joyce Halblom. Also present:
Lori Smith.
Inquiries
from the Community: None.
Planning
and Zoning: None.
Approval
of Minutes: Need to change approval of the January minutes
to read "approval of the December 9, 2013, minutes", not 2014. Schultz moved to approve the minutes of the
January 27, 2014, meeting as corrected.
Fisher seconded. Ayes:
All.
Treasurer’s
Report: Fisher moved to approve the January report as submitted. Weaver seconded.
Ayes: All.
Payment
of Bills: Schultz moved to approve payment of the
bills. Fisher seconded.
Ayes: All.
Payable to: |
Amount: |
Description: |
Alliant Energy |
$431.76 |
Utilities |
IPERS |
$156.27 |
Employee
retirement |
B3 Property Services |
544.30 |
Snow
removal |
Paulson Construction &
Landscaping |
1,950.00 |
Salt/sand
roads (13 @ $150) |
Lori Smith |
$302.50 |
Salary |
Dodd's Trash & Recycling |
$268.00 |
City-wide
recycling |
TOTAL |
$3,652.73 |
Mayor’s Opening Address and
Report: If roads are cleared, please do
not blow your driveway's snow into the street.
Meeting was
closed to hold the Public Hearing.
Public
Budget Hearing
Call Meeting to Order: Mayor
Lennie Smith called the budget hearing to order at 7:09 p.m.
Roll Call: Barb
Arthur, Roger Fisher, Ted Schultz and Doug Weaver were present. Absent:
Joyce Halblom. Also present: Lori Smith.
There
were no residents from the community in attendance to discuss the proposed FY 2015
budget.
Adjournment:
Schultz moved to close the budget hearing at 7:09 p.m. Arthur seconded. Ayes:
All.
City
Council Reopened
Old
Business
Budget: Fisher
moved to accept the FY 2015 budget as presented. Arthur seconded. The Council unanimously passed Resolution
#2014-01 to approve and adopt the FY 2015 budget report from July 1, 2014 to
June 30, 2015.
FEMA Report: Turned in our Category A items -
things that needed done right away. Have
filed an extension for funding. Will get
together with Mike, our FEMA rep, to work through the remaining Category
Project Worksheets, and complete this funding issue.
Directories: Council
members are encouraged to finish delivering the city directories.
Mowing for 2014:
If asking for bids for mowing, etc., the city must take the lowest
responsible bid. We can, however, get
quotes from professional lower mowers to evaluate costs. This will provide a transparent way to show
that we are doing our due diligence on controlling costs. Arthur will contact a couple of local mowing
companies to get an idea of costs before the March meeting. Mowing decision will be tabled until then.
New Business
Spring Clean-up and Garage Sale
Day: Dumpsters
will be set up from April 25 - May 5.
Community-wide garage sale will be set for Saturday, April 26. The mayor will contact local realtors to see
about setting up open houses on that date to provide more traffic.
Road Project: Discussion ensued on which
sections of the road take priority to work on.
It was decided to continue with the initial project to fix Fore Seasons
Drive from Venenga's curve to Griffith's corner. Any remaining money may be used to patch the
far end of Fore Seasons Drive.
City Insurance Coverages: Reviewed our current insurance
coverages. Clerk will get quotes from
different companies before the next meeting, including a possible increase in
our umbrella limit.
Fundraisers: Would
like to ask for ideas from the community - perhaps in the Spring newsletter,
and also post a plea in Facebook for ideas.
ECIC Meeting: Meeting in Oskaloosa on February
20. Mayor Smith and Schultz would like
to attend. Fisher made a motion for the
city to approve the funding of $30 to attend the meeting.
Newsletter Ideas:
Road project, fundraising ideas, garage sale and dumpsters.
Other New Business:
Look into putting up another board to post minutes, etc., by the
mailboxes at Oakland Acres East. May need to set up a resolution to change the
language to read "4" postings rather than "3". Mayor will research this, and if needed,
write up a resolution to change this wording.
Council Report: None.
Clerk Report: Received a letter asking for funds for We Care
2014 After Prom Committee. Schultz made
a motion to pay $50 to the fund. Arthur
seconded. Ayes: All.
Maintenance Report: Snow
removal crew has done a good job.
Adjournment:
Fisher moved to adjourn the meeting at 8:02 p.m.
Schultz seconded. Ayes: All.
The next regular meeting of the
Oakland Acres City Council is scheduled on Monday, March 10, 2014 at 7:00 p.m.
at the Oakland Acres Maintenance Building.
These
minutes are as recorded by the City Clerk and are subject to council approval
at the next City Council meeting.
Lennie
Smith, Mayor Lori
Smith, City Clerk