7:00 p.m. Monday, February 12, 2018

Oakland Acres Maintenance Building


Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call:Ted Schultz, Don Smith, Terry Morrison, Lisa Griffith and Heath Collett.
Also present: Andy Heishman and Lori Smith, city clerk.

Inquiries from the Community:Huysers would like to have an address for their lot on Fore Seasons Drive.Griffith made a motion to assign 3 Fore Seasons Drive to parcel 1021480001. Collett seconded. Ayes: All.A reminder to the community members to not block any roadways during snow removal season.We need to allow for the plow to get through. Clerk will send letter to remind citizens that are affected to abide by Ordinance 69:08.Had some complaints about excessive speed.Please remember to abide by the 15 MPH speed limit to avoid accidents. Will post speed reminder in upcoming newsletter.

Approval of Minutes: Schultz moved to approve the minutes of the January 8, 2018, meeting. Morrison seconded.Ayes: All.

Treasurerís Report:Morrison moved to approve the January report as submitted. Schultz seconded. Ayes:All.

Payment of Bills: Collett moved to approve payment of the bills as submitted. Schultz seconded.Ayes:All.

Payable to:



Lori Smith






Employee retirement


Alliant Energy




Andy Heishman


Snow removal


Iowa State Auditor


Periodic exam fee


Iowa League of Cities


ECIC dues


Dan Ferro


Website updates


US Treasury


Quarterly payroll taxes






Mayorís Opening Address and Report:Attended the Emergency Management Meeting on January 30 in Newton.Everything was approved for the budget. Discussed an alternate contact person for our community. Meetings are held 2-3 times peryear and last 30-60 minutes. Looking for a volunteer to be an alternative representative. Ted Schultz agreed.Mayor Smith contacted Cessford's about road updates. They will be on site on Wednesday evening.Would like suggestions on where we would like top priority given.Council suggested coming down on Fore Seasons Drive, including Parkview Drive, if possible. Will keep looking at other options in the area.

Old Business

FY19 Budget: Clerk reviewed the proposed budget. Schultz made a motion to bring it to a public hearing before the regular council meeting on March 12. Smith seconded. Ayes: All.

Council Member Assignments: Ted Schultz currently handles Finances, as well as Emergency Management backup. Mayor Smith asked council to think about what they would like to work with, and discuss at the March meeting. Financial, Roads and Maintenance, Parks, Community Betterment and Planning and Zoning.

Investment and Depository Policy: Reviewed a proposal resolution for creating an investment and depository policy. Collett made a motion to accept the resolution, with an inclusion of Mayor Tem as a signatory for new investments. Schultz seconded. Ayes:All.

Trees: Some trees between Viravong and the golf course have been cut down.Some other trees that are on city and Viravong's property still need to come down.Mayor Smith will contact Viravong on whether he would like his tree cut down, and then Morrison will contact the tree trimmers.Will cut for use of the wood. Will check on equipment to grind down the stumps.

New Business

ECIC Meeting: Next meeting will be held in Pella on March 1 at Central College, with a discussion on economic trends. No interest.

Easter Egg Hunt: Griffith made a motion to allot up to $150 for the Easter Egg Hunt on March 31, at 2:00 p.m.Morrison seconded. Ayes: All.

Garage Sale Day and Dumpster Days: Garage Sale Day will be held on Saturday, May 19.Dumpster Days from May 14-25.

Council Report:None

Clerk Report: None.

Maintenance Report:Still need to replace the tractor battery.

Adjournment: Schultz moved to adjourn the meeting at 8:05 p.m. Smith seconded. Ayes:All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.


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Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk