7:00 p.m. Monday, January 9, 2017

Oakland Acres Maintenance Building


Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call:Ted Schultz. Terry Morrison, Doug Weaver and Don Smith. Absent: Heath Collett.
Also present: Lori Smith, city clerk.

Inquiries from the Community: None

Approval of Minutes:Schultz moved to approve the minutes of the December 12, 2016, meeting. Smith seconded.Ayes: All.

Treasurerís Report:Weaver moved to approve the December report as submitted. Schultz seconded. Ayes:All.

Payment of Bills: Schultz moved to approve payment of the bills as submitted.Weaver seconded.Ayes:All.

Payable to:



Lori Smith

$††† 302.40




$†††††† 52.09

Employee retirement


Alliant Energy

$†††† 296.38



Caldwell, Brierly, Chalupa & Nuzum PLLC

$††††††† 48.00

Legal fees


Andy Heishman


Snow removal





Mayorís Opening Address and Report: Brought Mayor interview that Alicia Ford did for school about being a mayor.Also a reminder that he will not be up for re-election in the fall.Please think of possible replacements. A discussion also ensued regarding the scope of the maintenance position. Lennie volunteered to oversee the maintenance person and create a more standard written description of the job. The council also has a maintenance report on its standing agenda each month for accountability purposes.

Old Business

Ordinances and Issues:Shed has been moved slightly, but is still not in compliance.It may be a safety hazard and still within 5' of side of property.Will contact the lawyer about following up about having this corrected.Also need to revise ordinances concerning real estate restrictions and options for new builds.

ICAP Safety Grant: Received a $1,000 grant for two sand containers for the roads, as well as rubber mulch for the playground and solar lights for the park.Should receive the check within the next few weeks.The clerk will go ahead and purchase the containers for road sand.

2017 Projects: Replace posts on dam area, including caps and concrete.Also look into replanting the dam with native grasses, to eliminate the need for mowing on the steep side of the dam.Also will need to work on some of the shoulders.Heath was able to get new stop signs for $40 each for a total of $80.Also get a quote on small tractor tires of $137.50 each for a total of $275.Morrison made a motion to approve the funding for both the stop signs and the tractor tires, for a total of $355.Seconded by Weaver.Ayes:All.†† Will use large stop signs as a warning, if water is over the road, etc.


New Business

FY 2018 Budget:Clerk presented a streamlined budget proposal, due to high legal fees occurred in the last fiscal year.The council asked that the budget be ready by the February 13th meeting, for a public hearing.

Spring Clean-Up and Garage Sales:†† Have dumpsters from May 1-12 and the city-wide garage sale on May 6.Thanks to everyone in observing the rules for using the dumpsters in 2016.

Easter Egg Hunt:Weaver made a motion to allow up to $150 in expenditures for an Easter Egg Hunt to be held in the park on Saturday, April 15.Schultz:seconded.Ayes:All.Will put all of the dates in the newsletter.

2017 Legal Contract: Received the contract from Caldwell Law Office to renew for 2017.Rates seem to be the same as in 2016.Don Smith made a motion to approve and sign the contract to continue our relationship with the Caldwell Law Office.Schultz seconded:Morrison:Aye.Weaver:abstained.

Council Report:None.

Clerk Report: Received a request from We Care After Prom 2017 for a donation.Weaver made a motion to donate $50 to the fund.Schultz seconded.Ayes:All

Adjournment: Schultz moved to adjourn the meeting at 8:03 p.m.Morrison seconded.Ayes:All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.


________________________________________________ ††††† ___________________________________________ †††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† †††††††††††††††††††††††††††††††

Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk