OAKLAND ACRES
CITY COUNCIL MEETING MINUTES
7:00 p.m.
Monday, January 9, 2017
Oakland Acres
Maintenance Building
Call Meeting to Order: Mayor Lennie Smith called the council
meeting to order at 7:00 p.m.
Roll Call: Ted Schultz.
Terry Morrison, Doug Weaver and Don Smith. Absent: Heath Collett.
Also present: Lori Smith, city clerk.
Inquiries from the Community: None
Approval of Minutes:
Schultz moved to approve the minutes of the December
12, 2016, meeting. Smith seconded. Ayes:
All.
Treasurer’s Report:
Weaver
moved to approve the December report as submitted. Schultz seconded. Ayes: All.
Payment of Bills: Schultz moved to approve payment of the bills
as submitted. Weaver seconded. Ayes:
All.
Payable
to: |
Amount: |
For: |
||||||
Lori Smith |
$
302.40 |
Salary |
|
|||||
IPERS |
$
52.09 |
Employee retirement |
|
|||||
Alliant Energy |
$
296.38 |
Utilities |
|
|||||
Caldwell, Brierly, Chalupa & Nuzum PLLC |
$
48.00 |
Legal fees |
|
|||||
Andy Heishman |
$
1,795.00 |
Snow removal |
|
|||||
Total |
$ 2,493.87 |
|
||||||
Mayor’s Opening
Address and Report: Brought Mayor
interview that Alicia Ford did for school about being a mayor. Also a reminder that he will not be up for
re-election in the fall. Please think of
possible replacements. A discussion also
ensued regarding the scope of the maintenance position. Lennie volunteered to
oversee the maintenance person and create a more standard written description
of the job. The council also has a maintenance report on its standing agenda
each month for accountability purposes.
Old Business
Ordinances and Issues: Shed has been moved slightly, but is
still not in compliance. It may be a
safety hazard and still within 5' of side of property. Will contact the lawyer about following up
about having this corrected. Also need
to revise ordinances concerning real estate restrictions and options for new
builds.
ICAP
Safety Grant: Received
a $1,000 grant for two sand containers for the roads, as well as rubber mulch
for the playground and solar lights for the park. Should receive the check within the next few
weeks. The clerk will go ahead and
purchase the containers for road sand.
2017
Projects: Replace posts on dam area, including caps and concrete. Also look into replanting the dam with native
grasses, to eliminate the need for mowing on the steep side of the dam. Also will need to work on some of the
shoulders. Heath was able to get new
stop signs for $40 each for a total of $80.
Also get a quote on small tractor tires of $137.50 each for a total of
$275. Morrison made a motion to approve
the funding for both the stop signs and the tractor tires, for a total of $355. Seconded by Weaver. Ayes:
All. Will use large stop signs
as a warning, if water is over the road, etc.
New Business
FY
2018 Budget: Clerk presented
a streamlined budget proposal, due to high legal fees occurred in the last
fiscal year. The council asked that the
budget be ready by the February 13th meeting, for a public hearing.
Spring
Clean-Up and Garage Sales: Have dumpsters
from May 1-12 and the city-wide garage sale on May 6. Thanks to everyone in observing the rules for
using the dumpsters in 2016.
Easter
Egg Hunt: Weaver made a motion to allow up to $150 in
expenditures for an Easter Egg Hunt to be held in the park on Saturday, April
15. Schultz: seconded.
Ayes: All. Will put all of the dates in the newsletter.
2017
Legal Contract: Received
the contract from Caldwell Law Office to renew for 2017. Rates seem to be the same as in 2016. Don Smith made a motion to approve and sign
the contract to continue our relationship with the Caldwell Law Office. Schultz seconded: Morrison:
Aye. Weaver: abstained.
Council
Report: None.
Clerk Report: Received a request from We Care After Prom
2017 for a donation. Weaver made a
motion to donate $50 to the fund.
Schultz seconded. Ayes: All
Adjournment: Schultz moved to adjourn the meeting
at 8:03 p.m. Morrison seconded. Ayes:
All.
These minutes
are as recorded by the City Clerk and are subject to council approval at the
next City Council meeting.
________________________________________________ ___________________________________________
Lennie Smith,
Mayor Lori
Smith, City Clerk