7:00 p.m. Monday, July 14, 2014

Oakland Acres Maintenance Building


Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call:Barb Arthur, Roger Fisher, Ted Schultz, and Doug Weaver were present. Joyce Halblom arrived at 7:10
Also present:Lori Smith, city clerk

Inquiries from the Community:None

Approval of Minutes:Schultz moved to approve the minutes of the June 9, 2014, meeting.Fisher seconded.Ayes:All.

Treasurerís Report: Discussion ensued on the number of sewer hookups left.Fisher moved to approve the June report as submitted. Arthur seconded. Ayes:All.

Payment of Bills: Fishermoved to approve payment of the bills.Schultz seconded.Ayes:All.

Payable to:

†††† Amount:


Alliant Energy





Employee retirement

Lori Smith


May Salary

Lennie Smith


Mowing ($600), Gas ($85) & FEMA repair ($240)

Malcom Lumber


Railroad ties for shoulder repair - Shoreline Drive

US Treasury


2nd Quarter payroll taxex

Iowa League of Cities


Yearly membership dues

Griffith Masonry, Inc.


FEMA - street & culvert repair by park

Grinnell Implement


Tractor repairs - 5/13 (not under warranty)

Ramsey Weeks Insurance Agency


Annual payment - City insurance



Mayorís Opening Address and Report:The mayor handed out notebooks to each council member to keep all council documents and notes together.GRMC Ball Drop at the clubhouse went well and was well attended.Will try to have golf course let us know of special events that community members may attend.Also discussed the possible need to be able to reserve the park shelter house.

Old Business

Road Repair: Still have not heard of a firm date for repair for the end of Fore Seasons Drive.Talked to the post office and they suggested that the affected residents place mail on hold during the repair work time. Joyce contacted the golf course regarding carts, and they will be available.

Ordinances:Mayor Smith asked that council members review the second section of the ordinances, p. 45-72, before the August meeting. Clerk will send an electronic link to the ordinances.

New Business

Iowa League Conference: The yearly conference is set for September 24-26, 2014, in Council Bluffs.Mayor Smith would like to attend. The council would like to table a final decision until the August meeting, so everyone can review the information.

Newsletter:The council reviewed the July 2014 newsletter, and approved it to be mailed out to residents.

Tiling: Areas need to be tiled where it tends to wash out along Parkview and Fore Seasons Drive. May be able to use part of our FEMA funds to make a more permanent solution.Weaver brought up the topic of having an expert determine what needs to be done, including a new culvert at the bottom of the first hill on Fore Seasons Drive.Mayor Smith will check with Earthworks to get an idea of the scope of the project before opening it up for bids.

Siren: The siren did not go off during the recent tornado warning.A fuse had blown, and Mayor Smith contacted Sieck Electric to make repairs.They will make the repair when they have use of a boom truck.Mayor Smith will check with the Jasper County EMS about the possibility of getting funds toward a new siren, as the siren is very outdated.A notification will be posted on Facebook when the siren is repaired.

EMS meeting: A county meeting will be held on Wednesday, July 16, at 9 a.m.Mayor Smith plans to attend to see what, if anything, can be done if Jasper County is declared a disaster area.

IMWCA Resolution:Fisher made a motion to adopt the resolution as read to become a member of IMWCA - a workers' compensation insured group. Halblom seconded.Ayes:All

Council Report:Arthur contacted a member of the community concerning a loose dog.The situation has improved.Easements still need to be researched.Will place on the docket for the August meeting.

Clerk Report: Received a check for our portion of a building permit for the golf club. Brought up ideas for plantings for the dam to eliminate the need for mowing.Joyce will contact DNR about possible planting options.

Maintenance Report:Have placed rock on shoulders around the community.Need to purchase a few more railroad ties to complete repairs along Shoreline Drive.Smith sprayed the rocks for weeds around the swings in the parks and the parking area at the maintenance building.Weaver brought up a complaint about the concrete at the top of the dam.Lennie has contacted Chuck Griffith to help him move the concrete to the bottom of the dam with his skid loader.Discussed options for dealing with this issue.Clerk will draft a letter updating the citizen.Council discussed options for updating park equipment, and sending out a thank you to Vicki Brand for weed whipping the park.

Adjournment:Schultz moved to adjourn the meeting at 8:28 p.m.Fisher seconded.Ayes:All.

The next regular meeting of the Oakland Acres City Council is scheduled on Monday, August 11, 2014 at 7:00 p.m. at the Oakland Acres Maintenance Building.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk