OAKLAND ACRES
CITY COUNCIL MEETING MINUTES
7:00 p.m.
Monday, July 13, 2015
Oakland Acres
Maintenance Building
Call Meeting to Order: Mayor Smith called the council meeting
to order at 7:00 p.m.
Roll Call: Barb Arthur, Doug
Weaver, and Sarah Pfennigs were present. Joyce Halblom arrived at 7:06. Absent: Ted Schultz
Also present: Andy Heishman, Tom Simpson, Larry Crady and Lori Smith, city clerk
Inquiries from the Community: Concern about concrete on dam. Need to set up a schedule and procedures for
handling rick rack. Andy Heishman volunteered to
bring a skid loader to help out. He also
submitted a bid for snow removal. Discussed
the parameters of the job and discussed the needs. He will also be willing to do private drives.
Approval of Minutes:
Question
Cessford work.
Arthur moved to approve the
minutes of the June 8, 2015, meeting. Halblom
seconded. Ayes: All.
Treasurer’s Report:
Halblom
questioned costs of Sheriff's costs Arthur moved to approve the June report as submitted.
Weaver seconded. Ayes: All.
Payment of Bills: Questioned paying Cessford
the full amount. Weaver moved to approve
payment of the bills, allowing for a 10,000 reduction for Cessford
until issues are resolved.. Pfennigs
seconded. Ayes: All.
Payable to: |
Amount: |
Description: |
Alliant
Energy |
$84.36 |
Utilities |
IPERS |
$52.09 |
Employee retirement |
Lori
Smith |
302.40 |
Salary |
Lennie
Smith |
1,022.71 |
Mowing + 8 hours maintenance + 12 hours FEMA |
Iowa
Communities Assurance Pool |
2,084.18 |
Property and Liability insurance |
US
Treasury |
379.13 |
Quarterly payroll taxes |
Caldell, Brierly,
Chalupa & Nuzum |
413.50 |
Legal fees |
Poweshiek
Publications |
88.00 |
Snow removal ads |
News
Printing Company |
92.00 |
Snow removal ads |
Iowa
League of Cities |
283.00 |
Annual dues |
Scott Nikkel Trucking |
552.71 |
Gravel |
Cessford Construction |
34,670..18 |
Partial payment (Fore Seasons
road repair and widening) |
TOTAL |
$440,022.26 |
Mayor’s Opening
Address and Report: Have made
several trips to Newton to deal with property issue.
Old Business
Easement and
Ordinances: Pfennigs made a motion to send out a second letter concerning yard
cleanup for a resident that has not responded to the initial letter. Will send a second letter to the resident, as
well as a copy to the lawyer. Also have
had complaints about a barking dog for the same resident. Will send out a first
letter dealing with dogs barking as well as animal endangerment. Will take photos of the property. Seconded by Halblom. Ayes: All.
Iowa League of
Cities Conference: Mayor Smith
reviewed this conference to see if there are any council members that would be
interested in attending. Weaver made a motion to send the Mayor and Clerk, up
to a cost of $600. Arthur seconded.
Ayes: All.
Quit Claim Deeds:
Passed out copies of letters to and from
lawyers dealing with a property dispute, and Mayor Smith reviewed his dealings
with the lawyer. A surveyor is currently
trying to determine property lines for the property in dispute. Larry Crady
discussed issues with the property. Will
follow up with lawyer to ensure the deed has been recorded, and a title search
is done. Mayor Smith asked to table the
issue until we get the final information with the title and the survey, and
will set up a special meeting at that time.
FEMA Projects: Filled out quarterly report, with debris
removal being completed. Culvert repair
should be completed by next month. He has tested the strength of the current
culvert and is researching options. Also need to put rock along roadways.
Snow Removal
Bids:
Weaver made a motion to accept the snow removal bid from Andy Heishman. Halblom
seconded the motion. Ayes. All.
Clerk will send letter to him with request for proof of insurance.
Legislative
Changes to Ordinances: Second reading of the updated ordinances, 2015-01,
" Vacancies in an Elected Office and City Elections. Pfennigs made a motion to accept the reading.
Halblom seconded. Ayes: All. The
clerk then read 2015-02, "Persons
Under Legal Age/Social Hosts."
Arthur made a motion to accept the reading. Weaver seconded. Ayes:
All.
New Business
Newsletter: Ideas - last
chance for dumpsters, snow removal options, golf cart insurance and speed, Halloween
party and road updates. Will plan on
sending out in September.
Elections: Need to file
election papers with the county auditor between August 10 and August 24. Clerk will send needed documents to council
members up for election. Candidates will need 10 signatures from citizens.
Planning
and Zoning: Halblom
will forward names for new members of the committee.
Ordinance
Reminders: Should
send out any official ordinance via certified mail to have a record of the
mailing.
Grants
for Shoreline Restoration: The shoreline is
eroding and we need to apply for grants for reconstruction, park improvement,
etc. Halblom and Pfennigs will work with
Carol Cerqua, chair of the Parks and Recreation
Committee to define the grants we want to pursue.
Debris
Removal: The city will
attempt to remove any debris used for rip wrap within
15 days, weather permitting.
Council Report:
None.
Clerk Report: Received a refund from our Work Comp insurance
provider, received a building permit for a new deck, and moved petty cash to
the city checking account.
Maintenance Report:
Will
be putting rock around roadways and mowing has been hard to keep up with. Am hoping to trim trees before the end of the
August.
Adjournment: Arthur moved to adjourn the meeting
at 9:21
p.m. Weaver seconded. Ayes:
All.
These minutes
are as recorded by the City Clerk and are subject to council approval at the
next City Council meeting.
________________________________________________ ___________________________________________
Lennie Smith,
Mayor Lori
Smith, City Clerk