7:00 p.m. Monday, July 9, 2018

Oakland Acres Maintenance Building


Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call:Ted Schultz, Terry Morrison, Don Smith, Heath Collett and Lisa Griffith (arrived at 7:05)
Also present: Lori Smith, city clerk.

Inquiries from the Community:New neighbors, Dick and Annie Neisen, purchased Viravong's property and are busy working on cleaning up the property.

Approval of Minutes: Schultz moved to approve the minutes of the June 4, 2018, meeting. Collett seconded.Ayes: All.

Treasurerís Report:Collett moved to approve the June report as submitted. Schultz seconded. Ayes:All.

Payment of Bills: Smith moved to approve payment of the following bills as submitted. Morrison seconded.Ayes:All.

Payable to:



Lori Smith






Employee retirement


Alliant Energy




Dodd's Trash and Recycling


Recycling and dumpsters


Iowa League of Cities


Yearly dues


B3 Property Services


Spraying dam


Hoskey Native Seeds


Seeding dam


Newton Daily News


Garage Sale ad


Matt Innis


Mowing, fuel



$ 3,766.41



Mayorís Opening Address and Report:Reports of fireworks on different days. May want to create better communication on when fireworks are allowed before next year.

Old Business

Letters/correspondence to households/residents:The clerk will send letter to all residents detailing maintenance ordinances (mowing, tree trimming over streets, etc.) and possible repercussions.

Fore Seasons Dr road repair quotes: Will be here within 60 days to install curbing on Fore Seasons Drive.

Dam Grass Seeding update: The dam was hand sowed with prairie seed in June. Recommend a mowing in August to 8-12". The second year, we will need to mow it back to about 12" tall.Can set fire to it in year 3-4 in early spring to keep down weeds.

Lake Treatment and muskrats: Added another bag of treatment, and it looks very good. Clerk will need to send a letter to Cowgers, who have agreed to trap the muskrats, to grant them permission and give them details on what needs to be done.

Stump Removal: Morrison contacted One Call to mark the stumps, and traffic signs. Hope to proceed with city stump removal in the next week or so, depending on the weather.

Traffic issues: stop signs, speeding, golf carts: Discussed possible ways to keep people from speeding. We want to install portable speed bumps, which the city has two of, which can be moved. Schultz made a motion to spend up to $100 to purchase a "speed bumps in effective" sign to install on the stop sign on Oakridge Drive. Morrision seconded. Ayes: All.

Tile replacement by dam: Received a bid from George Cowger for $1,950 with approximately 230' of 6" tile and intake. Griffith made a motion to accept the quote and inform the residents of the decision. Schultz seconded. Ayes: All.Clerk will send a letter to Lombards to let them know that this work will be completed.

New Business

2018-19 Budget amendment: Reviewed needed adjustments to the 2018-19 budgets, to include extra for culvert repair, tiling and road improvements. Clerk will draft an amended budget and we will hold a public budget meeting before the regular August meeting.

City maintenance projects:Mayor Smith has an idea to keep birds out of the maintenance building. Will look at options to fix the roof with flex-seal or machine that emits sounds to keep them out. Need to call One Call to designate posts along dams.

Standardized city letters: Clerk will draft standardized letters for mowing and tree trimming and will forward for comments to the council.

Council Report:None.

Clerk Report: Clerk will forward an email to the council about the August 23 ECIC meeting to gauge interest.

Adjournment: Schultz moved to adjourn the meeting at 8:42 p.m. Collett seconded. Ayes:All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.


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Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk