OAKLAND ACRES
CITY COUNCIL MEETING MINUTES
7:00 p.m.
Monday, June 8, 2015
Oakland Acres
Maintenance Building
Call Meeting to Order: Mayor Smith called the council meeting
to order at 7:00 p.m.
Roll Call: Barb Arthur, Doug
Weaver, Joyce Halblom and Ted Schultz were present. Absent: Sarah Pfennigs
Also present: Lori Smith, city clerk
Inquiries from the Community: None.
Approval of Minutes:
Schultz moved to approve the minutes of the May
11, 2015, meeting. Arthur seconded. Ayes:
All.
Treasurer’s Report:
Halblom
moved to approve the May report as
submitted. Schultz seconded. Ayes: All.
Payment of Bills: Arthur moved to approve payment of the
bills. Weaver seconded. Ayes:
All.
Payable to: |
Amount: |
Description: |
Alliant
Energy |
$94.57 |
Utilities |
IPERS |
$52.09 |
Employee retirement |
Lori
Smith |
302.40 |
Salary |
Lennie
Smith |
736.95 |
Mowing + 10 hours maintenance |
Dodd's
Trash & Recycling |
799.84 |
Two months recycling/dumpsters |
Total
Choice Shipping |
62.65 |
Large scale printing |
Four
Points Golf Cars |
1,024.00 |
Cart rental during road construction |
IMWCA |
1,060.00 |
Workers' Compensation ins (annual) |
Northstar Fish Hatchery |
800.00 |
Restocking Oak Lake |
Jasper
Co. Sheriff's Office |
3,000.00 |
Annual contract |
Cessford Construction |
35,000.00 |
Partial payment (Fore Seasons
road repair and widening) |
TOTAL |
$42,932.50 |
Mayor’s Opening
Address and Report: Residents,
please try not to call the Mayor late at nights or early morning. Have been trying to keep council informed on
city happenings. Have reviewed council
roles and will make suggestions to council members on possible duties.
Old Business
Road
Construction: Mayor Smith thought it went well, and the
majority of residents were very flexible and receptive to the work getting
done. Ran into a soft spot, and had to truck in extra gravel to shore up the
road. Have gravel to fill in the shoulders.
Clean Up Day: Got the wood pile mulched and put mulch
around the trees as the park. Will also
plant hostas by yield sign to eliminate mowing.
Fish Stock: Northstar Fish Hatchery
contacted Mayor Smith the day after the last meeting. Stocked Oak Lake with a variety of fish in
May.
FEMA Projects: Need to follow up with Griffith
concerning culvert project. Do have
gravel to put along roadways.
Liquor License
Application:
Will email follow up.
Ordinance for
Business:
Have emailed interested party.
Legislative
Changes to Ordinances: Read the updated ordinances, 2015-01, "
Vacancies in an Elected Office and City Elections. Arthur made a motion to accept the reading.
Schultz seconded. Ayes: All.
The clerk then read 2015-02, "Persons
Under Legal Age/Social Hosts." Arthur
made a motion to accept the reading. Weaver seconded. Ayes:
All.
Snow Removal
Bids:
Have placed ads in the Pennysaver and Jasper County
Advertiser. Deadline July1.
Dumpsters: Discussed the possibility of continuing
Dumpster Day in 2016, with a warning that abuse will make it the last time.
Curbing on Fore Seasons Drive: Received a quote
of $35,000 to do curbing on both sides from the yield sign to Viravong's house.
This is out of our budget for this year, but will check on a quote for a
smaller area from the culvert. Mayor
Smith will contact Griffith concerning total costs and timeline. Weaver made a motion to spend up to $18,000
to add curbing and fix the culvert, with the balance of FEMA funds going toward
the project. Halblom seconded.
Ayes. All.
New Business
Easement and
Ordinances: Have
a situation with a citizen on a property dispute. Mayor Smith contacted the
city lawyer concerning the matter. Need to determine whose easement is in
question, the city or the golf course. The
lawyer will obtain an abstract to determine the property in question. The
lawyer will draft a letter based on the findings.
Iowa
League of Cities Conference: Reviewed the
conference registration materials.
Council will review and decide if they wish to attend by the next
meeting.
Quit Claim Deeds: Need to do a quit claim deed for the golf
course and a request from Dee Schild concerning the
area with a filled in well area. Will
check with residents.
Council Assignments:
Planning and Zoning - Joyce Halblom; Parks and
Recreation - Barb Arthur; Finance - Ted Schultz; Special Events - Sarah Pfennigs; and
Maintenance - Doug Weaver.
Parks and
Recreation Committee: Holding a meeting on June 22 at 6:30 p.m. at
the maintenance building.
Council Report:
None
Clerk Report: Thank you received from We Care after prom
committee for donation, and will have finalized FY15 figures for next month.
Maintenance Report:
Working
on shoulders and trees. Received a
letter from a Thompson descendent, and requested some help in keeping up the
memorial in the Park.
Adjournment: Schultz moved to adjourn the meeting
at 8:38
p.m. Weaver seconded. Ayes:
All.
These minutes
are as recorded by the City Clerk and are subject to council approval at the
next City Council meeting.
________________________________________________ ___________________________________________
Lennie Smith,
Mayor Lori
Smith, City Clerk