OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:30 p.m. Monday, June 4, 2018

Oakland Acres Maintenance Building

 

Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:30 p.m.

Roll Call:Ted Schultz, Terry Morrison, Don Smith, and Lisa Griffith. Absent: Heath Collett.
Also present: Craig Lombard, Chuck Griffith and Lori Smith, city clerk.

Inquiries from the Community:Craig Lombard brought up the issue of the water bubbling up on the south side of the dam. He had it checked and the tile seems to be plugged by concrete and silt. Lombard said that Jason Pollock may be able to blow out the tile.George Calger had said that he could rerun the tile. Morrison will get a quote from Cowger about replacing the tile.

Chuck Griffith checked on curbing for Fore Seasons Dr. with Jasper Construction in Newton, at a cost of $50 a running foot, since Manatts and Cessford don't do curbing. Two feet curb with 6 inch rolled, providing a 20' wide road. Also talked about the amount of use of Fore Seasons vs. Parkview.Chuck said that in heavy rains, tiling the hill on Fore Seasons Dr. would not work, but perhaps a flume could be installed in the curb to let the water out.He suggested running curbing down to the bottom of the hill into the newly redone culvert, and then flumed.The actual road is in pretty good shape. Culvert repairs on Shoreline Drive are on his schedule to repair and will be done this year.

 

Questions received on dumpsters, which filled up very quickly. Had some residents who were not able to use the dumpsters as they were full. Questioned whether Dodd's would do curbside pickup next year.Will check with Dodd's on option for curbside pickup.

 

Have had complaints of underage kids driving golf carts. A reminder that kids should not drive golf carts on city roads without an adult.Will send out a reminder to all residents about speeding, stop signs and golf carts.

Approval of Minutes: Smith noted that Griffith made the motion for approving the Drake Library contract, not Schultz. Schultz moved to approve the amended minutes of the May 14, 2018, meeting. Smith seconded.Ayes: All.

Treasurerís Report:Morrison moved to approve the May report as submitted. Griffith seconded. Ayes:All.

Payment of Bills: Schultz moved to approve payment of the following bills as submitted. Smith seconded.Ayes:All.

Payable to:

Amount:

For:

Lori Smith

$302.40

Salary

 

IPERS

52.09

Employee retirement

 

Alliant Energy

67.92

Utilities

 

ICAP

2,090.13

Property and liability insurance

 

Grinnell Implement

198.48

Tractor parts

 

IMWCA

626.00

Workers' Comp insurance

 

Matt Innis

434.76

Mowing, tractor maintenance, gas

 

Total

$ 3,771.78

 

 

Mayorís Opening Address and Report:Lots of people have been fishing at the lake.Please keep cats and dogs under control and out of neighbors' yards.

Old Business

City maintenance:Got the dam sprayed, two road signs put back up, started two posts along the dam, and burned the tree pile by the golf course. Terry Hintz and Curt Strawser spread the chemicals on the lake. Morrison questioned if we used enough chemical on the lake. We will monitor, and increase dosage in the fall if needed.Griffith suggested painting the words "SLOW" on the roads. Mayor Smith also suggested painting the lines at the stop sign.Also need to send certified letters to residents who need to have trees trimmed or other violations.Discussed the need to clean up the brush and tree area down from the stop sign to provide a clear line of sight down the hill.

Fore Seasons Dr/Parkview Dr. road repair: After listening to Chuck Griffith, the council thought curbing is the way to go on Fore Seasons, which would require 581' on the east side and 525' on the west at $55 and $50 a linear foot from the top of the existing curbing to the culvert, for a total of approximately $58,205. Griffith said that she would get a quote from Jasper Construction.Morrison made a motion to spend up to $40,000 from road use and $20,000 community betterment to complete Fore Seasons Dr. curbing to the culvert.Seconded: Schultz.Ayes:All.

Dam Grass Seeding: Dam has been sprayed once, and will be sprayed again tomorrow night. Hoskey is on schedule to drill the seed this month. May need to mow for a while. Griffith will get maintenance instructions for area.

Lake Treatment and muskrats: See information above about lake treatment. Griffith contacted someone about trapping muskrats.Will contact George Cowger about his grandsons and perhaps Andy as trapping the animals.

Stump Removal: Will need to walk around with a One-Call representative to mark the stumps and the spot for yield signs by DJ Beck's and Eagle/Shoreline Drive corner on Collett's property. Morrison will contact One Call to set up a time, and to proceed with stump removal.

Traffic issues: stop signs, speeding, golf carts: Send certified letters to Minners for yard clean up, 50 Fore Seasons Dr., Thompsons, Sheridans, Rasmussen's for mowing; Weavers for stream clean up. Also need to do housekeeping around maintenance building as well.Need to send out notices to every resident, noting traffic issues and possible ramifications. Clerk will respond to concerned emails.

New Business

Mowing/cleanup: Please blow grass onto your yard, not the road. Also a reminder that vehicles should not be permanently parked in yards.

Legal contract:Schultz made a motion to renew the city's contract with the Caldwell Law Firm through the end of 2018. Griffith seconded. Ayes: All.

Clarification of council/mayor/clerk descriptions: Griffith asked if Mayor Smith could qualify exactly what roles people have during council meetings. Mayor Smith said that everyone in attendance are welcome to discuss the issues brought before the council. However, all decisions are ultimately the council's. The mayor's role is to keep the meeting flowing, and the clerk is there to record the discussions in the minutes.

Letters/correspondence to households/residents: Please see above about notice being sent to all residents on traffic rules.Registered letters will be sent out to residents this month who are in violation of city ordinances.

50 Fore Seasons Drive:The lawn has been mowed, and BLM Companies has been informed of property lines and the need to maintain the yard.They are planning to put the house on the market, "as is".

Council Report:Discussion ensued on the use of fireworks inside city limits. Morrison made a motion to restrict setting off fireworks to July 4, from 8 p.m. until 11 p.m. within city limits.Schultz seconded. Ayes: all.

Clerk Report: None

Maintenance Report:Mayor talked to Matt Innis, letting him know that he is overextended to contact him.

Adjournment: Schultz moved to adjourn the meeting at 9:35 p.m. Smith seconded. Ayes:All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

 

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Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk