OAKLAND ACRES CITY COUNCIL MEETING MINUTES
7:00 p.m. Monday,
June 8, 2020
Oakland Acres
Maintenance Building
Call Meeting to Order:
Mayor
Joyce Halblom called the council meeting to order at
7:00 p.m.
Roll Call: Dawnette Baker, Lisa Griffith, Clint Follette, Curt Strawser Absent – Don
Smith
Also present: Ashley Stock, city clerk; residents: Lennie Smith and Dave Vanhaus
Inquiries from the Community:
Dave, resident came as a new member of the community and he helped with
the dam clean up. He discussed his
experience with prairie grass and said he would continue to help with it.
Lennie Smith – inquired about maintenance and the mowing person. Yes, we have a maintenance and a mowing
person separately. He also inquired about the tractor and new mower. It’s going to be $1600 to fix the tractor
compared anywhere from $6000 - $12000 for a new mower. He also inquired about the dam and the
posts/rocks/guardrails. Council is looking into possible guardrails around the
dam – he wondered about the rocks and the council has reviewed the rocks vs
guardrails. It is still in discussion
and on the agenda. Looking to get
something that has more safety preventative measures. Council did mention that
the rocks would now not be free. He also suggested that we put the decisions
and researching items within the minutes along with the next meeting date. Lastly he inquired about
the safety grant and wondered if it was applied for it; we have missed it for
this year.
Concerned resident reached out to council member regarding kids floating
on floaties/swimming on Oak Lake.
Council was able to track down who it was, and was able to contact them
and let them know that it is not permissible at Oak Lake.
New resident had a shed parked in the road – we had several calls in
regards to safety and moving the shed off of road. We contacted owner and also
the sheriff was out regarding it as well.
It has been resolved.
Another concern about east entrance regarding the little road between two
residents house by hole #11; the City Council talked to Jake (from Oakland
Acres Golf Club) and he is going to mow a couple of strips on each side of road
and kill the grass within the gravel, and also put down gravel & will
maintain it as our past agreement between the City of Oakland Acres and the
Golf Course.
A lot of residents complimented on the clean-up day.
Approval of Minutes: Griffith moved to approve the minutes of the May
11, 2020 meeting. Follette seconded.
Ayes: All.
Treasurer’s Report:
Strawser
moved to approve the May report as submitted. Baker seconded. Ayes: All.
Payment of Bills: Follette moved to approve payment
of the following bills as submitted. Griffith seconded. Ayes:
All
Mayor’s Opening
Address and Report:
Spring cleanup
went really well and should make it an annual thing.
Old Business
Road/Culvert: Talked about sectioning the whole city and
cycling through an overlay within the sections, so that we are not hit hard
every year. As just patching cracks and bad spots is hard and may not be an
efficient way to spend the city money.
Council plans to look into that starting with the next budget which
begins in July 2020. We received from
Jasper Construction a bid for a total of $6000 for road patch on corner of
Eagle Drive and Shoreline Dr and the Culvert around on northside of Shoreline
Drive. Griffith made motion to accept
Jasper Construction bid to do the patch and the culvert. Baker seconds. Ayes: All
Dam: Discussed post
with metal guardrail was going to be $14,400 vs what is on the interstate was
going to be $18,000. As those costs can vary until contract signed. The posts
that we currently have on the dam have lasted for a long time. If we do a 10x10 post and place underground 5
ft and above 3 ft which are specialty green treated and would not rot; it would
be $12,500 for the material (Ponderosa Lumber) and labor of removing the old
and installing the new. Council will get a couple more quotes on posts with
Menards and Home Depot. Council likes
the idea of the posts but will be mindful to get them closer together to ensure
no car could go through it. So discussed putting them closer together (6 ft) and place them
farther around the curve. Council will get another quote on the posts and
another quote on labor and will bring it back to the meeting in July so that a
decision can be made.
Culvert: Culvert on Fore
Seasons Dr on the corner – council checked with Kellogg Fire Department about
blowing it out. He stated that they can
blow it out, but it will be a mess, but it really needs to come out and be
replaced. Needs to be replaced like
those over on Shore line Drive were.
Council is going to get a quote on getting this fixed. Will bring back to the July meeting as we are
acquiring additional bids.
Council discussed
the far end Fore Seasons Drive – gravel is gone, and the signs are pushed back
due to larger trucks turning around. If
concrete were poured the city would not have to fill rock down there all the
time. Quote to concrete is $1410. Council will get another quote. Follette made a motion to place 6 inch thick
concrete slab 21 x 8 at the east end of Fore Seasons Drive of the current bid
amount presuming that the second bid that we are currently waiting on is higher
in which case we would go with the lower bid.
Strawser seconds. Ayes: All
Equipment: Have quotes and
tried out a Grasshopper ($8,700 or $12,300), Gravely, and a Ferris 61” deck ($10,700). And fixing the tractor is $1600 to fix. Talked with Kellogg City Maintenance Guy and
they have a Ferris and they really like it.
City Council believes the Ferris is the best option is a great ride and
stability and you cannot roll them over on the side hill great safety feature. Council does not believe that the tractor is
safe for anyone to be on mowing the hills that need to be mowed on it. Council intends to keep the tractor for
purposes of using the bucket but will no longer mow with it. Follette makes a motion to buy the Ferris
mower per the bid, Strawser Seconds Ayes: All
Hole #14 Deed: Clerk requested a
status waiting on Jasper County Beacon to get the formal description. Should have something this week.
New Business
Library Contract: Received contract
from the Library. Griffith made motion
to approve the contract. Follette
seconds. Ayes: All
Liquor License: Still waiting on
it, the deadline to renew has pushed to August 31 due to COVID.
Council
Report:
Resident
gave employment application to City Council, do not currently have an opening
but will put it in the files.
Fire
Hydrant Receptacle - checked annually by the Grinnell fire department and will
only contact if there is an issue.
Dead pine
tree and ash tree in the park need to take them down. Will put it on the agenda for the fall.
Picnic
tables need to be painted, Council will put it on the maintenance list to have them
painted a grey color like the bus stop shed at the front entrance along with
the wood barriers along the corners and sign posts.
Fore
Seasons and ParkView corner, council is going to
landscape this like they did at the corner of Fore Seasons and Oak Ridge last
fall.
New
Packet for new residents – Council will come back in July with a list of ideas
on what to put in it.
Council
is going to buy some storage containers for some of the supplies within the
maintenance shed and also would like to price some cork or magnet for the
bulletin boards as they are needing the inside replaced. Will price it out and
bring it back to July meeting.
Need to
research new signs per our insurance company regarding the Lake and Park Areas.
Social
Media: Discussed having a City page and a Private group as well that is just
limited to residents. Will bring back to
the July meeting for further discussion.
Signs –
still waiting on things to open back up after COVID
Clerk Report:
Maintenance report:
Adjournment: Baker
moved to adjourn the meeting at 9:05 p.m. Follette seconded. Ayes: All.
These minutes are
as recorded by the City Clerk and are subject to council approval at the next
City Council meeting on July 13, 2020.
________________________________________________ ___________________
Joyce Halblom, Mayor Ashley
Stock, City Clerk