OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:30 p.m. Monday, May 14, 2018

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:30 p.m.

Roll Call: Ted Schultz, Terry Morrison, Don Smith, and Lisa Griffith. Absent: Heath Collett.
Also present: Lori Smith, city clerk.

Inquiries from the Community: None.

Approval of Minutes: Griffith wanted to clarify that Mayor Smith ordered three bags for the lake and that a citizen can build across two lots, but must then rezone into one lot. Schultz moved to approve the minutes of the April 9, 2018, meeting as amended above. Smith seconded. Ayes: All.

Treasurer’s Report: Smith moved to approve the April report as submitted. Schultz seconded. Ayes: All.

Payment of Bills: Schultz moved to approve payment of the bills as submitted, with the exception of Grinnell Implement, which needs further clarification. Griffith seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
IPERS	52.09		Employee retirement
Alliant Energy	223.37		Utilities
Drake Community Library	699.00		Annual contract
Andy Heishman	750.00		Snow removal
Story Ag	219.00		Lake algae chemicals
Grinnell Implement	198.48
Dodd's Trash & Recycling	268.00		2 months recycling
Interstate All Battery Center	113.74		Tractor battery
Total	$ 2,826.08

Mayor’s Opening Address and Report: Due to the recent heavy rainfall, the shoulders washed out badly. Matt has moved the rock from the road, but please be careful when driving on the shoulders until replaced. Watch for children playing on roadways, and please keep dogs under control. Trying to set up a time to replace the road signs.

Old Business

City maintenance: Discussed the installation of the dam posts. Collett needs to contact "One Call" and get GPS coordinates for stump removal. Discussed the need for maintenance projects to be completed in a more timely manner; including sign replacement, brush pile burning (it was decided to burn the brush where it is currently located and reseed if needed), painting streets, etc. Do we need to hire additional person for maintenance?

Fore Seasons Dr/Parkview Dr. road repair: After the rain damage, Griffith questioned whether we need to move the requested area from the suggested area on Fore Seasons with existing curbs, to the big hill going up to the stop signs. Do we want to widen that section and perhaps add curbing and tiling to eliminate shoulder destruction. We will have Cessford and Manatts both quote completing Parkview Dr. with a 2" overlay and 14' wide, and starting where the curbing ends near Kingsleys, down the hill to the culvert area to widen 2' on each side with overlay, and then a separate quote to continuing to the railroad ties at Viravongs. Will also have them quote the cost of curbing on Fore Seasons Drive and get a quote on the cost of tiling that area to compare. Will try to expedite bids to get on schedules for 2018. Griffith will check on possible curbing and tiling companies, and Morrison with check with Gruens. Will make final decision at next meeting.

Dam Grass Seeding: Griffith brought a new quote for seeding the dam. We would need to spray the dam now and again the first of June. They can then seed in mid-June. Hoskey Seed submitted a quote of $1,385 to drill wild grasses on dam with the "Majestic Mix" grasses. Also need to get a quote for spraying the area with two quarts of glyphosate twice. Smith will contact Brad Kramner to get a quote on spraying. Morrison made a motion to accept the bid for the grass planting, and the spraying, up to a total of $2,500. Schultz seconded. Ayes: All.

Lake Treatment: Three bags of copper sulfate have been purchased to place in the lake to retard growth of algae in the lake. Andy volunteered to loan his 12 foot John boat for the job. Will get a trolling motor and spread in the lake in May. Mayor Smith will check with Andy on spreading the chemical.

Stump Removal: Vermeer has agreed to bring a test machine and grind out the stumps on the city property near the golf course. Still need to drop three more trees, and have stumps cut to three feet or shorter. Will come when we are ready, and call them. Mayor Smith will contact Heath to do One Call to mark the area for the stump removal.

New Business

Library contract: Schultz made a motion to accept the Library contract at $699. Schultz seconded. Ayes: All.

Legal contract: Tabled until next month. Mayor Smith will forward the contract to council members.

Liquor license approval: Schultz made a motion to renew the Oakland Acres clubhouse's liquor license. Smith seconded. Ayes: All.

Culvert repair quote: Griffith Masonry submitted bids to repair and replace the culverts located near Stawsers and Colletts, for a total of $13,861. Schultz made a motion to approve. Morrison seconded. Ayes: All.

June meeting date: Will meet on Monday, June 4, at 7:30 p.m.

Council Report: Griffith checked on speed trailers. Cost is $3,000 - $4,500 to purchase and other communities have theirs in heavy use. Rentals are $700/month. This is too cost prohibitive. May want to look into removable speed bumps.

Clerk Report: Garage sale days ads set to appear in the Pennysaver and Jasper County Advertiser this week.

Maintenance Report: Need to send a notice for mowing for the foreclosed house. Will mow and send bill. Need to work on trapping muskrats in lake. Griffith will check on options. Will work on corner of Fore Seasons and Oakland Drive in empty lot and look at adjusting road signs. Talked to garbage company to slow down when driving. Will contact Collette to install dam posts.

Adjournment: Schultz moved to adjourn the meeting at 9:07 p.m. Smith seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor Lori Smith, City Clerk