OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, November 9, 2015

Oakland Acres Maintenance Building

 

Call Meeting to Order:  Mayor Pro Tem Ted Schultz called the council meeting to order at 7:00 p.m.

Roll Call:  Barb Arthur, Ted Schultz, and Doug Weaver.  Joyce Halblom arrived at 7:11.  Absent:  Sara Pfennigs
Also present: Lori Smith, city clerk

Inquiries from the Community: None

Approval of Minutes:  Arthur moved to approve the minutes of the October 12, 2015, meeting.  Weaver seconded.  Ayes:  All.

Treasurer’s Report:  Weaver moved to approve the October report as submitted. Arthur seconded. Ayes:  All.

Payment of Bills:  Weaver moved to approve payment of the bills.  Arthur seconded.  Ayes:  All.

Payable to:

     Amount:

Description:

Alliant Energy

$41.53

Utilities

IPERS

$52.09

Employee retirement

Lori Smith

302.40

Salary

Lori Smith

97.17

Reimbursement for Halloween party supplies

Caldell, Brierly, Chalupa & Nuzum

3,767.75

Legal fees

Jasper County Sheriff's Office

3,000.00

Yearly contract

Jasper Co Treasurer

51.00

Real Estate Taxes

TOTAL

$7,311.94

Mayor’s Opening Address and Report:  ECIC meeting will meet at the clubhouse on Thursday, November 12.  Halblom, Schultz and Smith are registered to attend.

Old Business                    

Ordinances and issues:  Potential witnesses have been sent to lawyers.  They will meet in the near future.  More progress to report at next month's meeting.

Elections:  Mayor Smith and Ted Schultz were re-elected.  Newly elected council members are Terry Morrison and Carol Cerqua.  There was a seven-way tie to fill the remainder of the term vacated by Roger Fisher, which is currently held by Sarah Pfennigs. The Jasper Co. Auditor will canvass to choose a candidate on Tuesday, November 10.

Annual Financial Report:  The city clerk reviewed the Annual Financial Report with the council.  Weaver moved to approve the report and Arthur seconded. The clerk will upload the report to the state auditor before December 1.

Potential FY17 Budget Items:  Focus on roads next year.

Lake Grants:  Halblom would like to continue to pursue grants on dredging and lake maintenance.

 

New Business

Newsletter:  Include holiday party information, snow removal information and election results.

Holiday Party:  Will include information in newsletter.  Clerk will purchase supplies and gift cards as prize drawings.  It was decided to have each household sign up at the party, rather than individually.

City Directories:  Will ask residents to email the clerk with contact information in newsletters.  Need to ask for email addresses to set up distribution list to make it easier to contact citizens.

Council Report:  None

Clerk Report:   The Annual Financial Report needs to be uploaded by December 1.  Will be working on newsletter and directories.  Also if council members are not going to attend the December meeting, please let the city clerk know.

Maintenance Report:  None

Adjournment: Weaver moved to adjourn the meeting at 7:22  p.m.  Arthur seconded.  Ayes:  All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

 

________________________________________________       ___________________________________________                                                                                                                                                                                                 

Lennie Smith, Mayor                                                                                      Lori Smith, City Clerk