OAKLAND ACRES
CITY COUNCIL MEETING MINUTES
7:00 p.m.
Monday, November 14, 2016
Oakland Acres
Maintenance Building
Call Meeting to Order: Mayor Lennie Smith called the council
meeting to order at 7:00 p.m.
Roll Call: Ted Schultz.
Terry Morrison, Doug Weaver, Don Smith and Heath Collett. Absent: None.
Also present: Larry Crady, Tom Simpson and Lori
Smith, city clerk.
Inquiries from the Community: Ha a concern
about a shed being too close to a property line. Portable sheds once off skids, even on
blocks, it is no longer considered portable, and must be located five feet from
the property line. It must also have a safe and adequate foundation. The
landowner will be notified of this infraction by our lawyer. Also there was a question on who would
provide mowing and maintenance on the pathway.
Tom Simpson is willing to continue mowing the south side of the path, as
he has in the past. As thanks, the city
will allow him to park his trailer off the path. Working on a permanent
easement with the golf course concerning the path Am working on a document with the golf
course's lawyer. .
Also had an
objection concerning purchasing a full-time aerator for the lake. There is a worry about increasing our geese
population. We need to create a
comprehensive plan for revitalizing our lake, including a budget to back it up.
Don Smith made a motion to table the
discussion, allowing for a special meeting to discuss the possibilities. Larry Crady offered
to contact the ISU Extension office to see if anyone can present options for
preserving the lake. Collett seconded
the motion. Ayes: All.
Approval of Minutes:
Schultz moved to approve the minutes of the October
10, 2016, meeting. Smith seconded. Ayes:
All.
Treasurer’s Report:
Collett
moved to approve the October report as submitted. Weaver seconded. Ayes: All.
Payment of Bills: Weaver moved to approve payment of the bills
as submitted. Schultz seconded. Ayes:
All.
Payable
to: |
Amount: |
For: |
||||||
Lori Smith |
$
302.40 |
Salary |
|
|||||
Lori Smith |
$
48.99 |
Halloween expenses |
|
|||||
IPERS |
$
52.09 |
Employee retirement |
|
|||||
Alliant Energy |
$
42.56 |
Utilities |
|
|||||
Caldwell, Brierly, Chalupa & Nuzum PLLC |
$ 10,265.25 |
Legal fees |
|
|||||
Lennie Smith |
$
277.05 |
Mowing - 20 hours |
|
|||||
Jasper County Sheriff's
Office |
$
3,000.00 |
Yearly contract |
|
|||||
Jasper Co. Treasurer |
$
53.00 |
Property taxes |
|
|||||
Heishman Ag |
$
324.78 |
Gravel |
|
|||||
Total |
$14,366.12 |
|
||||||
|
||||||||
Mayor’s Opening
Address and Report: Beggar's
Night was a success, but Pumpkin Decorating Contest had a disappointing
turnout. Will return to a party next
year.
Old Business
Ordinances and Issues: Reviewed positive outcome of property
dispute court case, which lasted two days.
We need to contact all property owners who are not following our city
ordinances, and do so fairly. The
council will review properties and letters will be sent.
ICAP
Safety Grant: Our
insurance carrier is offering grants up to $1,000 for safety community projects. Application must be submitted before
12/31/16. Clerk will work upa list, along with estimated costs before
December meeting.
Potential
Budget Item for FY18: Need to lay
out a plan for road construction projects for upcoming years.
Holiday
Parties: Potluck on December
4 from 2-4 p.m. at the Clubhouse. Clerk will send out a postcard invite to all
residents.
New Business
Lake
Prservation: .See discussion
above in Inquires from the Community.
Annual
Financial Report: Weaver made a
motion to accept the 2016 Annual Financial Report as presented. Morrison
seconded. Ayes: All.
Clerk will post the report and submit to the state.
Council
Report: Schultz went to
the Grinnell Ambulance meeting. Business
as usual.
Clerk Report: Will send out a postcard reminder for the
holiday party.
Maintenance Report:
Maintenance
work will continue with Lennie through the winter, until spring mowing begins,
when Matt Innis will take over, with Lennie as a
backup. Daryl Huyser cleaned up the bushes and does
extra mowing. Special thanks for the
assistance in keeping the community beautiful.
Had a request to have a barrel of sand on the corner by Fenners on Fore Seasons
Drive. Will look into this soon, with a
lid to keep the sand dry..
Adjournment: Schultz moved to adjourn the meeting
at 8:20 p.m. Collett seconded. Ayes:
All.
These minutes
are as recorded by the City Clerk and are subject to council approval at the
next City Council meeting.
________________________________________________ ___________________________________________
Lennie Smith,
Mayor Lori
Smith, City Clerk