OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, November 12, 2018

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call: Heath Collett, Ted Schultz, Terry Morrison and Lisa Griffith. Absent: Don Smith.
Also present: Lori Smith, city clerk.

Inquiries from the Community: None.

Approval of Minutes: Schultz moved to approve the minutes of the October 8, 2018, meeting. Collett seconded. Ayes: All.

Treasurer’s Report: Morrison moved to approve the October report as submitted. Collett seconded. Ayes: All.

Payment of Bills: Collett moved to approve payment of the following bills as submitted. Schultz seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
IPERS	55.06		Employee retirement
Alliant Energy	63.73		Utilities
Jasper County Sheriff	3000.00		Yearly fee
Jasper Co. Homeland Security/Emergency Mgt.	234.00		Yearly fee
Matt Innis	308.00		Mowing, cleanup, fuel
Total	$ 3,963.19

Mayor’s Opening Address and Report: Halloween trick or treating went well. Had about 25-30 kids out, so a good turn out. A reminder to be safe when operating golf carts.

Old Business

Muskrats: Mayor Smith looked along the dam for muskrat dens, but didn't see any. Will look along island for dens.

Christmas happenings: The city-wide holiday party is set for Sunday, December 9, from 2-4 p.m. at the clubhouse. Will hold a home lighting contest, with monetary prizes awarded to the top homes. Winners will be awarded at the holiday party.

Culverts and tiling repair: Mayor Smith dug out a bit between the culvert and the lake a bit to let water drain. Needs to dig out more with larger equipment, like a backhoe. Morrison did meet with Cowger, and noted the culvert was rusted out on the bottom. A safety barrier was placed over the hole in Koch's yard. Will need to look at replacing this culvert before spring, if possible. Discussed some alternatives. Collett will price some temporary fixes, and provide an estimate by Monday.

ICAP safety grant: This $1,000 grant request is due at the end of December. Schultz brought in a suggestion for purchase of more speed bumps. Will do more research and make final selection at next month's meeting.

ECIC meeting: No one attended.

Tree trimming: Griffith and Collett received quotes. The lowest quote was received from DW Tree Service of Newton, Iowa, for $1,284. Schultz made a motion to approve this bid to complete this yet this year. Griffith seconded. Ayes: All.

Copper Sulfate for lake: Too late to do yet this fall. Will do in the spring.

Sand containers/snow removal: Andy has been contacted to put containers out before winter. Will try to level container at top of Fore Seasons Drive. Collett will contact Andy Heishman to reiterate what is expected from him for winter snow removal.

New Business

Annual Financial Report: Collett made a motion to accept the Annual Financial Report, as presented. Schultz seconded. Ayes: All. Resolution 19-3 was approved. Clerk will file with state before the 12/1 deadline.

Newsletter: Add tree trimming and winter road reminders, as well as holiday information. Lighting contest will be judged from December 1-7. Prizes will be announced at party on Dec. 9. Ask for email address for emergencies.

Council Report: Stumps have been removed. Jasper Construction put Fore Seasons Drive first on their list for Spring 2019. Make a second council member as administrator of Facebook page. Griffith volunteered.

Clerk Report: None.

Maintenance report: Will try to dig out culvert area. Collett and Smith will look at culvert this week. Priority for next year will be posts at dam and culvert repair.

Adjournment: Schultz moved to adjourn the meeting at 8:20 p.m. Collett seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

________________________________________________ ___________________________________________

Lennie Smith, Mayor Lori Smith, City Clerk