OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, October 10, 2016

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call: Ted Schultz. Terry Morrison, Doug Weaver, Heath Collett and Don Smith. Absent: None.
Also present: Lori Smith, city clerk.

Inquiries from the Community: None

Approval of Minutes: Schultz moved to approve the minutes of the September 19, 2016, meeting. Smith seconded. Ayes: All.

Treasurer’s Report: Weaver moved to approve the September report as submitted. Collett seconded. Ayes: All.

Payment of Bills: Weaver moved to approve payment of the bills as submitted. Schultz seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
Lori Smith	$ 47.00		Stamps
IPERS	$ 52.09		Employee retirement
Alliant Energy	$ 42.57		Utilities
Caldwell, Brierly, Chalupa & Nuzum PLLC	$ 4,988.25		Legal fees
Lennie Smith	$ 554.10		Mowing - 40 hours
Dodds Trash & Recycling	$ 268.00		City-wide recycling
Jasper Co. Homeland Security & Emerg. Mgt.	$ 234.00		Yearly fee
United States Treasury	$ 367.20		Quarterly payroll taxes
Grinnell Implement	$ 290.16		Tractor repair
Total	$ 7,145.77

Mayor’s Opening Address and Report: Had a request for an interview for a high school government project. Also talked to Matt Innis to gauge interest in taking over as main city maintenance person, with Lennie as backup. Schultz made a motion to offer this position to Matt as soon as we are able to add him to the Workers' Compensation insurance. Weaver seconded. Ayes: All.

Old Business

Ordinances and Issues: Discussed the possibility of reviewing and possibly revising some city ordinances. The clerk will print out the nuisance section of the ordinances for the council to review at the next meeting. Also discussed the upcoming legal procedure and options.

County Hazard Mitigation Plan: Sent resolution to Jasper County to ratify plan.

Street Financial Report: Submitted online to the state.

Holiday Parties: Mayor Smith will double check with the clubhouse on the final Christmas Party date (Dec. 4 or 11).

New Business

Annual Financial Report: Is due December 1, 2016. Clerk will have a copy for the council to review at the November meeting.

ECIC Meeting: The next meeting is November 10 at Montana Mike's in Newton. These are a good way to meet other council members from other communities. No interest in attending.

ICAP Safety Grant: Our insurance carrier is offering grants up to $1,000 for safety community projects. Application must be submitted before 12/31/16. Will review options at next month's meeting.

Potential Budget Item for FY18: We need to save money to replenish city funds as much as needed. Possible items: tractor tires, aerator for the lake, road projects, etc. Need to establish a long-term road funding plan.

Council Report: Schultz will attend the meeting in Grinnell regarding Midwest Ambulance.

Clerk Report: Newsletters have been sent out and I will be working on the Annual Financial Report to have ready by the November meeting.

Maintenance Report: Been mowing, trimming trees and burning brush. Will work with Matt on the specifics of the position. Please watch for workers when driving.

Adjournment: Schultz moved to adjourn the meeting at 7:47 p.m. Weaver seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor Lori Smith, City Clerk