OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, September 8, 2014

Oakland Acres Maintenance Building

 

Call Meeting to Order:Mayor Lennie Smith called the council meeting to order at 7:00 p.m.

Roll Call:Barb Arthur, Roger Fisher and Ted Schultz were present. Doug Weaver arrived at 7:20.Absent:Joyce Halblom
Also present:Lori Smith, city clerk

Inquiries from the Community:Questions on road repair timeline.

Approval of Minutes:Fisher moved to approve the minutes of the August 11, 2014, meeting.Arthur seconded.Ayes:All.

Treasurerís Report: Schultz moved to approve the August report as submitted. Arthur seconded. Ayes:All.

Payment of Bills: Fisher moved to approve payment of the bills.Schultz seconded.Ayes:All.

Payable to:

†††† Amount:

Description:

Alliant Energy

$84.51

Utilities

US Treasury

162.69

Payroll taxes

Wells Fargo Financial Leasing

3,493.80

Tractor payment

Scott Nikkel Trucking

542.48

Rock

Jasper County Treasurer

60.00

Real Estate Taxes

IPERS

$52.09

Employee retirement

Lori Smith

$302.40

August Salary

Lennie Smith

$1,133.04

Mowing, Gas & FEMA repair

TOTAL

$5,831.01

Mayorís Opening Address and Report:Noted many citizens who volunteer their time to help to make the community better.Would like to include a thank you in the next quarterly newsletter.Also a reminder that golf carts should have a licensed driver in the cart.Also welcomed new residents Lahns, Pfennigs and D J Beck.Also have had a problem with a dog attacking another dog while walking by on the road.Citizen will make a statement.

Old Business

Iowa League Conference: Set for September 24-26 in Council Bluffs. The mayor and clerk will both attend.

Siren Update:Still waiting on repairs.

Ordinance Review: ††The mayor suggested that we change Ordinance 2013-001 from Parks Commission to Parks and Lake Commission.Also add an addendum to add grant (H), and include lake in the letter C section.Will revamp the Ordinanceand bring to October's meeting and hold a hearing in November.

Road Repair Update: They are very far behind, due to the weather.Currently, it is tentatively scheduled for some time in October.Have had a couple residents contact Cessford concerning driveway repairs. †††

Easement and ownership to golf course:The original owner of the home was contacted and he stated that the gravel driveway does not belong with the house.Will draft a letter to the homeowner after additional follow-up to alleviate any misunderstandings.

New Business

ECIC Meeting: Meeting discussed possible grant opportunities, with a due date of August 15.Grant possibilities include partial funding for lake dredging, shoreline management, park restrooms and lighting, walking and biking trails.The Mayor will follow up with Jasper County Soil & Water concerning dredging the lake, and will follow up with grant applications as needed.

Ordinances Review: Tabled until next month.

FEMA Report:Sent in a request form, and am waiting for a response on possible mitigation for the culvert on Fore Seasons Drive.

Snow removal:Talked to the current snow removal contractor, and they said that they would need to increase their rates from $75/hour for snow removal to $95/hour.Sand and salt costs would remain the same.Fisher made a motion to continue to utilize our current provider, with the new cost.Arthur seconded.Ayes:All.

Halloween: Fisher made a motion to spend up to $150 to hold a Halloween Party in the Park on Saturday, October 25, from 4:30 - 5:30 p.m., with trick or treating to follow.Will ask for volunteers to assist with planning.Schultz seconded.Ayes:All.

Fish Stock in Oak Lake: Checked with Theissen's and North Star Fish Hatchery about the cost to restock our 3-acre lake.North Star quotes a price at approximately $450 for an assortment of crappie, bass, grass carp and hybrid blue gills.Talked about the possibility of asking for donations to help defray the costs - perhaps in the newsletter.Schultz made a motion to pay up to $500 to restock the lake from North Star Hatchery.Seconded by Arthur.Ayes:All.

Street Financial Report:Fisher made a motion to accept the Street Financial Report as presented, with Resolution 15-002.Weaver seconded.Ayes.All.

Council Report:None.

Clerk Report: Reviewed the 2014 legislative changes.Will check to see if our ordinances need to be updated.Clerk will research and report at October meeting

Maintenance Report:Trimmed trees at the park.Still need to trim a few more trees there, and along Oakridge Drive and Shoreline & Eagle Drive.May want to get an estimate of waterproofing the roof of the maintenance building.May need to rent a tree shredder to make mulch when the weather cooperates.

Adjournment:Fisher moved to adjourn the meeting at 8:10 p.m.Weaver seconded.Ayes:All.

The next regular meeting of the Oakland Acres City Council is scheduled on Monday, October 13, 2014 at 7:00 p.m. at the Oakland Acres Maintenance Building.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

 

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Lennie Smith, Mayor††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lori Smith, City Clerk