OAKLAND ACRES CITY COUNCIL MEETING MINUTES

7:00 p.m. Monday, September 10, 2018

Oakland Acres Maintenance Building

Call Meeting to Order: Mayor Lennie Smith called the council meeting to order at 7:07 p.m.

Roll Call: Ted Schultz, Heath Collett and Lisa Griffith. Absent: Don Smith and Terry Morrison.
Also present: Lori Smith, city clerk.

Inquiries from the Community: Had question about bumper strips. Have had dirt washed away by culvert near Kochs. May need to fill in with dirt now and look at repairing next year.

Approval of Minutes: Schultz moved to approve the minutes of the August 13, 2018, meeting. Collett seconded. Ayes: All.

Treasurer’s Report: Collett moved to approve the July report as submitted. Schultz seconded. Ayes: All.

Payment of Bills: Schultz moved to approve payment of the following bills as submitted. Griffith seconded. Ayes: All.

Payable to:	Amount:	For:
Lori Smith	$ 302.40		Salary
IPERS	55.06		Employee retirement
Alliant Energy	70.72		Utilities
Ardick Equipment	49.00		Speed bump sign
Dodd's Trash & Recycling	268.00		Two months recycling
George Cowger	2,731.51		Tiling
Matt Innis	223.00		Mowing, cleanup, fuel
Total	$ 3,699.69

Mayor’s Opening Address and Report: None.

Old Business

Fore Seasons Dr curbing: Griffith talked with Steve Rhoads with Jasper Construction. We are on their schedule and they plan to start this on October 1. Street is currently 15 feet wide. Will increase cement on two feet on each side, plus six inches on each side. Planning to install curbing from existing curbing at top of Fore Seasons Drive to culvert at the bottom of the hill. Rhoads volunteered to meet with us, if needed, late afternoons or Saturday morning. It was decided that additional information was not needed. Project will commence.

Community letter on ordinances: No group letter is needed. May need to set up a personal visit with offending citizens about yards. Mayor Smith will contact. There is no specific ordinance on the height of the trees over roadways, but the city may want to set up a yearly professional tree trimming throughout the community. Will try to set this up yet this fall. Collett will contact 2-3 tree trimmers to get a quote.

Muskrats: Cowgers do not want to trap the muskrats, due to possible liability. Will look at other options for trapping.

Stump Removal: Still planning to remove the stumps. Tried last week, but couldn't complete due to the weather.

Speed bumps: Reviewed some options for additional speed bumps. Will wait to add more until next spring. For now, we will put barricades on the sides of the roads to prevent people from driving around the strips.

Vandalism: Mayor Smith brought up the idea of installing motion sensor cameras to deter crime, and post a sign saying a camera is in use. Will also look into removing spray paint from the asphalt roads.

Culverts and tiling repair: Cowger has the tiling project completed by dam. Will follow up with Chuck Griffith on time frame for culvert repairs.

New Business

Street Financial Report: Resolution 19-2: Motion carried and accepted.

Halloween Celebration/Trick or Treating: Saturday, October 27. trick or treating from 6-8 p.m. No separate afternoon party. Will promote more in the community with newsletters and posters, Facebook, etc..

Newsletter: Send out end of September, with notice of roadwork, speed bumps, and holiday dates.

Holiday Party Date: Collett made a motion to hold a city-wide holiday party at the clubhouse at Sunday, December 9, from 2-4 p.m. and spend up to $150. Schultz seconded. Ayes: all. Griffith will contact the golf course. May look at having a home lighting contest, and announce winners at party.

Council Report: None.

Clerk Report: Received checks for building permits from last two builds.

Maintenance report: Matt cleaned up the maintenance building area. Mayor Smith will remove the lumber pile. He will need to mow the new seeding on dam about 12" high. Also need to trim up the area around the lake, to maintain access to the lake. Will pick up the flat-bottomed boat near dam and move into storage until claimed. Also need to do fall treatment of the lake, with four bags of copper sulfate. Mayor Smith will pick up.

Adjournment: Schultz moved to adjourn the meeting at 8:11 p.m. Collett seconded. Ayes: All.

These minutes are as recorded by the City Clerk and are subject to council approval at the next City Council meeting.

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Lennie Smith, Mayor Lori Smith, City Clerk